JOB POSTINGS

Current Job Postings at NeighborSpace

Finance Coordinator-8/30/2024

Position Description:
NeighborSpace seeks an experienced Finance Coordinator to join our hands-on team, dedicated to supporting and expanding community growing in Chicago.
Responsibilities
● Bookkeeping: Maintain accurate records of financial transactions by establishing accounts, posting transactions and managing NeighborSpace’s fiscal accounts
● Accounts Payable and Receivable: Manage these processes including processing invoices, preparing payments, getting necessary approvals, managing necessary communications, and reconciling accounts as well as managing allocations for gardens and fiscal accounts.
● Manage Vendors: Manage vendor tracking including gathering W-9 forms and process necessary 1099 forms with support from outsourced accounting
● Credit Card Reconciliations: Ensure submission of receipts and perform monthly reconciliations to ensure transactions are in line with organizational policies and are accurately recorded
● Bank Reconciliation: Perform monthly bank reconciliations to ensure all transactions are recorded, identify potential instances of fraud and resolve any discrepancies
● Banking Relationships: Manage key banking relationships and lead efforts to assess necessary
financial services made available through banking institutions
● Grants Management: Leads grants management processes including financial reporting, documentation, budgeting, and invoicing

●Payroll Processing: Lead payroll processing and ensure compliance with relevant tax laws and
regulations
● Audit & 990 Preparation: Support annual audits and Form 990 submission by preparing
documentation, responding to auditor inquiries and getting necessary signatures for the Form
990
● Budgeting & Planning: Supports the annual budgeting process; completes and updates monthly
cash flow projections
● Accounting Period Close & Financial Reporting: Leads the monthly and annual close process;
Prepare financial reports, including balance sheets and budget vs. actual reports, for review by NeighborSpace’s leadership and Board of Directors; prepares Fiscal Account Statements on request
● Team Collaboration: Work with stewardship staff, project managers and senior staff to support
projects as needed with an emphasis on key organizational priorities
Qualifications
● Education: Bachelor’s degree in Accounting, Finance, or a related field highly preferred
● Experience: Minimum of 2 years of bookkeeping experience, preferably in a nonprofit environment.
● Preferred Skills & Attributes:
○ Proficiency in QuickBooks
○ Comfort with learning new software platforms (ex/Bill.com)
○ Knowledge of GAAP and nonprofit accounting principles
○ Excellent organizational skills and attention to detail
○ Strong analytical and problem-solving skills
○ Proficient in Microsoft Office Suite, especially Excel
○ Ability to handle confidential information with discretion.
○ Excellent interpersonal and communication skills.
○ Ability to work independently and as part of a team.
○ Strong commitment to NeighborSpace’s mission

Work Environment
While NeighborSpace is largely a virtual organization and in the field, the Finance Coordinator is
expected to spend at least 1-2 days per week on-site with staff.
As part of our commitment to ensuring a safe and secure work environment, NBSP will conduct a background check on prospective employees. By submitting your application, you consent to undergo a
background check as part of the hiring process.
Compensation
The full-time position pays $65,000-75,000 annually, depending on experience. NeighborSpace provides a comprehensive benefits package, including health, vision, dental, short-term and long-term disability, life insurance, Simple retirement plan, and paid holidays, vacation, personal days, and sick time.
How To Apply
To apply, please send a cover letter and resume to HR@neighbor-space.org. No phone calls. Applications received through Friday, September 13th, 2024 will be prioritized. This application is open until filled.